prevent a document from being copied word for mac 2016

Adjust the check boxes at the bottom of the dialog box, as desired.

Make sure that the list of styles reflects those that you want the user to be able to use.

Word displays the Formatting Restrictions dialog box.

Click the Settings link, right under the check box.

In the Formatting Restrictions area, select the Limit Formatting to a Selection of Styles check box.

Word displays the Restrict Editing pane at the right side of your document.

Click the Restrict Editing tool in the Protect group.

Display the Developer tab of the ribbon.

With the template loaded into Word, follow these steps: MsgBox 'You are not allowed to paste with source formatting'Īnother non-macro approach is to change the protection for the document. 'Do you want to paste as plain text?', vbYesNo) = vbYes Then _ If MsgBox('You have tried to introduce new styles.' & vbCrLf & _ MsgBox 'You are not allowed to paste links' Options.PasteFormatBetweenStyledDocuments = wdUseDestinationStyles Options.PasteFormatBetweenDocuments = wdMatchDestinationFormatting The following replace four of those commands. Instead, it is necessary to customize several of Word's built-in commands. It is important to realize that there is no 'general' paste event that can be trapped in VBA. This method will also prevent styles from being introduced from tables and textboxes. If the number has increased, then your macro can undo the paste and give the user the options to either paste to the Clipboard as plain text or cancel. Normal caveat: If the user doesn't enable macros, then this approach is of almost no value.)įor example, one approach to prevent new styles from being added is to determine the number of styles before and after the paste. (Place the macros in the template on which the document is based and they are passed to the document automatically. Of course, you could create a set of macros that would stop people from pasting formatted text into a document. If you prefer a macro-enforced version of this approach you can use the macros detailed at the following blog: What is unclear is whether this also extends to limiting what styles can be pasted into the document. Theoretically, any document based on the template will restrict what styles the user can use in their formatting.

7Ĝlick the Limit Formatting to Permitted Styles check box.

(Create the selection set by clicking a style name and then holding down the Ctrl key as you click on other style names.)

From the styles listed in the dialog box, create a selection set of those styles you want the user to use.

The Restrict tab of the Manage Styles dialog box.

Make sure the Restrict tab is selected.

(If you can't figure out which icon is which, hover the mouse pointer over each icon, in turn, until you see the ToolTip 'Manage Styles.') Word displays the Manage Styles dialog box.

At the bottom of the Styles pane, click the Manage Styles icon.

Word displays the Styles pane at the right side of your screen.

Click the small icon at the bottom-right of the Styles group.

With the template loaded in Word, display the Home tab of the ribbon.

Set up your template (including styles) as you desire.

If you want a more forceful approach, follow these steps: Or, if they must paste something, ask them to use one of the Paste Special variants that allow pasting without formatting.

First, you can try the 'please don't do that' approach where you simply ask the others to not paste anything into your document. There are several approaches you can take to attempt to remedy the situation. You can spend quite a bit of time getting your template and style sheet just the way you want it, then send it off to someone else only to have it return with the style list (and document formatting) in the electronic equivalent of tatters. This problem has been one that has plagued Word users for years (if not decades). She wants to build a generic template that will create a document that will lock out non-template styles. Clients paste material with formatting and styles into her documents and that can cause problems.

Dianne wonders if there is a way to create a template that will exclude any new styles from being introduced.

Prevent a document from being copied word for mac 2016